March 29th, 2006
Show N Tell Thursday - Group Calendar tricks
Hey - Thanks to Rock for the more chick-friendly
graphic!
Here's one that I learned from a customer, and that solves a sometimes
vexing Scheduling problem.
When you're using Rooms and Resources, whether in Notes 6 or 7, sometimes
you just want to know what rooms are available at a certain time. You
don't want to spend the time it takes to schedule meetings or search for
rooms using the scheduler. Solution? Use a group calendar.
Set up a group calendar with the rooms on your floor and
check it anytime you need to see the available times.
To
set up a group calendar, go to your calendar and click on the shortcuts.
You'll see View & Create Group Calendars.
.
Create a new Group calendar and add your rooms as members of your calendar.
Then, when you open the calendar, you'll see the rooms as the busytime
system sees them.
You could even create a separate calendar per floor or area.
Group calendars may be th emost
under-utilized feature in Notes. I'm sure you have other uses for
them too!
